Privacy Policy

The data controller pursuant to data privacy legislation, in particular the EU General Data Protection Regulation (GDPR), is:

PRO4NETWORK GmbH
Heinrich Hertz Strasse 2
D-41516 Grevenbroich

Phone: +49 2182.6990660
Fax: +49 2182.6990669
Email: datenschutz@pro4network.com

Your rights as the data subject

You may contact our data protection officer via the contact details provided at any time to exercise the following rights:

  • the right of access to data concerning you that we have stored and information regarding its processing (Article 15 GDPR),
  • the right to rectification of inaccurate personal data (Article 16 GDPR),
  • the right to erasure of data concerning you that we have stored (Article 17 GDPR),
  • the right to restriction of data processing if we are not permitted to erase the data concerning you because of legal obligations (Article 18 GDPR),
  • the right to object to the processing by us of data concerning you (Article 21 GDPR), and
  • the right to data portability, if you have consented to data processing or have concluded a contract with us (Article 20 GDPR).

If you have given us your consent, you may revoke this at any time with effect for the future.

You have the right to lodge a complaint with a supervisory authority at any time, e.g. with the responsible supervisory authority for the federal state of your place of residence, or with the authority responsible for us as the responsible body.

A list of supervisory authorities (for the non-public domain) and their addresses can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

 

Recording of general information when you visit our website

Type and purpose of processing:

When you access our website, e.g. without registering or transmitting information in any other way, general information is recorded automatically. This information (server log files) contains data such as the type of web browser, the operating system used, the domain name of your internet service provider, your IP address, and other similar data.

It is processed in particular for the following purposes:

  • to ensure that a connection can be established with the website without any problems,
  • to ensure that our website can be used without any problems,
  • to evaluate the system security and stability, and
  • for other administrative purposes.

We do not use your data to draw conclusions about you as a person. We may statistically evaluate information of this type in order to optimize our online offering and the underlying technology.

Legal basis:

Data processing takes place in accordance with Article 6(1)(f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our website.

Recipients:

The recipients of the data may be technical service providers who act as processors for the purposes of operation and maintenance of our website.

Retention period:

Data are erased as soon as they are no longer needed for the purpose for which they were collected. In the case of data used for the purpose of providing the website, this is generally the case when the respective session has ended.

Mandatory or necessary data provision:

The provision of the above-mentioned personal data is required neither by law nor by any contract. However, without the IP address, the services and functionality of our website cannot be guaranteed. Furthermore, individual services may be restricted or unavailable. For this reason, objection is excluded.

 

Cookies

Type and purpose of processing:

We, like many other websites, use ‘cookies’. These are small text files that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website.

They provide us with specific data, such as the IP address and the browser and operating system used.

Cookies cannot be used to start programs or transmit viruses to a computer. The information contained in cookies enables us to improve navigation for you and display our webpages correctly.

Under no circumstances are the data recorded by us passed on to third parties or used to establish a link with personal data without your consent.

Of course, you may also view our website without accepting cookies. Web browsers are usually configured to accept cookies. Generally speaking, you can deactivate cookies at any time via your browser settings. Please use your web browser’s help function to find out how to configure these settings. Please note that some of our website functions may not work properly if you deactivate cookies.

Retention period and cookies used:

If you allow us to use cookies by configuring your browser settings accordingly or giving us your consent, the following cookies may be used on our website:

Where these cookies may (also) concern personal data, we will inform you of this in the sections below.

You can use your browser settings to erase individual cookies or all cookies. You can also find information and instructions on how to erase these cookies or to block them from being stored in the first place. Depending on your browser provider, you can find the necessary information at the following links:

 

Contact form

Type and purpose of processing:

The data you enter are stored for the purpose of individual communication with you. A valid email address and your name are required for this. These are used to process the query and subsequently to provide an answer. The entering of additional data is optional.

Legal basis:

The data entered in the contact form are processed on the basis of a legitimate interest (Article 6(1)(f) GDPR).

By providing the contact form, we want to give you a straightforward way of making contact. The information you provide will be used for the purpose of processing your query and for any follow-up questions.

If you contact us to request a quote, the data entered in the contact form are processed for the purpose of taking steps prior to entering into a contract (Article 6(1)(b) GDPR).

Recipients:

The recipients of the data may be processors.

Retention period:

Data are erased no later than six months after the query has been processed.

If a contractual relationship is established, we shall be subject to the legal retention periods set out in the German Commercial Code and shall erase your data once these periods have expired.

Mandatory or necessary data provision:

The provision of your personal data is voluntary. However, we can only process your query if you provide us with your name, email address, and the reason for contacting us.

 

Use of script libraries (Google Fonts)

Type and purpose of processing:

In order to display our contents correctly and attractively across all browsers, we use ‘Google Fonts’ from Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as ‘Google’) to display fonts on this website.

You can find the privacy policy of the library operator Google here: https://www.google.com/policies/privacy/

Legal basis:

The legal basis for the integration of Google Fonts and the associated data transfer to Google is your consent (Art. 6(1)(a) GDPR).

Recipients:

When script or font libraries are accessed, this automatically triggers a connection to the library operator. Therefore, it is theoretically possible for the operator (in this case, Google) to collect data – although it is currently unclear whether this is done and, if so, for what purposes.

Retention period:

We do not collect any personal data through the integration of Google Fonts.

You can find further information about Google Fonts at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/.

Transfer to third countries:

Google processes your data in the USA and is subject to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

Mandatory or necessary data provision:

The provision of personal data is required neither by law nor by any contract. However, it may not be possible to display the content correctly using standard fonts.

Withdrawal of consent:

The programming language JavaScript is commonly used to display content. Therefore, you can object to data processing by deactivating the execution of JavaScript in your browser or installing a JavaScript blocker. Please note that this may result in the functionality of the website being restricted.

 

Use of Google Maps

Type and purpose of processing:

We use the Google Maps service on this website. Google Maps is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as ‘Google’). This enables us to display interactive maps to you directly in the website and gives you convenient use of the map function.

You can find more information about data processing by Google in the Google privacy policy. You can also modify your personal data privacy settings there in the privacy center.

Detailed instructions on how to manage your data in connection with Google products can be found here.

Legal basis:

The legal basis for the integration of Google Maps and the associated data transfer to Google is your consent (Art. 6(1)(a) GDPR).

Recipients:

When you visit our website, Google receives information that you have accessed the corresponding subpage of our website. This happens even if Google does not provide a user account via which you are logged in, or if no user account exists. If you are logged in to Google, your data are associated directly with your account.

If you do not want Google to associate your data with your profile, you must log out of Google before enabling the button. Google saves your data in the form of user profiles and uses it for the purposes of advertising, market research, and/or needs-based configuration of its website. Such evaluation takes place in particular (even for users who are not logged in) for the purpose of providing tailored advertising and informing other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, which must be exercised through Google directly.

Retention period:

We do not collect any personal data through the integration of Google Maps.

Transfer to third countries:

Google processes your data in the USA and is subject to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

Withdrawal of consent:

If you do not want Google to collect, process, or use data concerning you via our website, you can deactivate JavaScript in your browser settings. However, you may not be able to use our website in this case, or may only be able to use it to a limited extent.

Mandatory or necessary data provision:

The provision of your personal data is voluntary and is done solely on the basis of your consent. If you prevent access, this may restrict the functionality of the website.

 

SSL encryption

In order to keep your data secure during transfer, we use state-of-the-art HTTPS encryption procedures (e.g. SSL).

 

Changes to our Privacy Policy

We reserve the right to modify this Privacy Policy in order to ensure that it always meets the current legal requirements or to implement changes to our services in the Privacy Policy, e.g. when new services are introduced. The new Privacy Policy shall then apply from the next time you visit the website.

Questions for the data protection officer

If you have any questions about data privacy, please send us an email or contact the person responsible for data privacy in our organization directly:

PRO4NETWORK GmbH
Heinrich Hertz Strasse 2
D-41516 Grevenbroich

Phone: +49 2182.6990660
Fax: +49 2182.6990669
Email: datenschutz@pro4network.com

This Privacy Policy was created with the help of activeMind AG, the experts for external data protection officers (Version #2019-04-10).

 

Inquiries

For more information or a non-binding consultation from our team, please don’t hesitate to get in touch.

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